Donna Barkley

 
City Secretary
Title: City Secretary
Phone: 254-772-4480


The City Secretary is appointed by the City Manager. The position of City Secretary is a statutory position required by State law and City Charter. The City Secretary is the official custodian of records and is designated as the City’s Records Management Officer.

Responsibilities
  • Documents, publishes and archives official City records such as minutes, ordinances, resolutions, contracts, agreements, deeds and easements
  • Serves as the chief election official for the City of Woodway’s municipal elections
  • Oversees the organization-wide records management program
  • Prepares all City Council, board and commission meeting agendas and distributes all meeting materials; attends meetings of and prepares minutes for the Woodway City Council. Posts all meetings/events as required by the Texas Open Meetings Act
  • Prepares proclamations and assists with other needs of the Mayor and City Council
  • Monitors the terms and records of attendance for all Woodway boards and commissions, and coordinates the annual appointment process and annual volunteer recognition activities
  • Accepts applications for a number of City processes such as requests for public records, special use permits and activity permits
  • Posts, publishes and mails all public hearing notices as required by law
  • Prepares the preliminary budget for the City Secretary’s Office in conjunction with the City’s annual budget process
  • Codification of City Ordinances

 

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