City Secretary’s Office

Greetings from the Woodway City Secretary’s Office!

Donna Barkley, T.R.M.C., was appointed as Woodway’s City Secretary effective January of 2015.  She has worked in municipal government for 13 years.

Donna  is currently a member of the Texas Municipal Clerks Association whose principal missions are to motivate Texas City Clerks and City Secretaries to become leaders in their fields and to provide an educational program for the beginning and career City Clerk/City Secretary to meet the highest standards of functional competence and ethical sensitivity. Donna is a graduate of the Texas Municipal Clerks Certification Program, and is a member of the Central Texas Chapter of Municipal Clerks.

Responsibilities of the City Secretary

Documents, publishes and archives official City records such as minutes, ordinances, resolutions, contracts, agreements, deeds and easements.

Serves as the chief election official for the City of Woodway’s municipal elections, and conducts early voting for the Midway Independent School District.

Oversees the organization-wide records management program.

Prepares all City Council, board and commission meeting agendas and distributes all meeting materials; attends meetings of and prepares minutes for the Woodway City Council. Posts all meetings/events as required by the Texas Open Meetings Act.

Prepares proclamations and assists with other needs of the Mayor and City Council.

Monitors the terms and records of attendance for all Woodway boards and commissions, and coordinates the annual appointment process and annual volunteer recognition activities.

Accepts applications for a number of City processes such as requests for public records, special use permits and claims.

Posts, publishes and mails all public hearing notices as required by law.

Prepares the preliminary budget for the City Secretary’s Office in conjunction with the City’s annual budget process; and ensures that the City’s Charter and Truth-in-Taxation laws are adhered to as the City Council sets the annual tax rate and adopts the annual budget.

Contact Information

The City Secretary’s Office is located in Woodway City Hall at 922 Estates Drive in Woodway, Texas.

254-772-4480 (Telephone)
254-772-0695 (Fax)
[email protected] (E-Mail)

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