City Secretary’s Office

The City Secretary is appointed by the City Manager.  The position of City Secretary is a statutory position required by State law and City Charter.  The City Secretary is the official custodian of records and is designated as the City’s Records Management Officer.

Responsibilities of the City Secretary include:

  • Documents, publishes and archives official City records such as minutes, ordinances, resolutions, contracts, agreements, deeds and easements
  • Serves as the chief election official for the City of Woodway’s municipal elections
  • Oversees the organization-wide records management program
  • Prepares all City Council, board and commission meeting agendas and distributes all meeting materials; attends meetings of and prepares minutes for the Woodway City Council. Posts all meetings/events as required by the Texas Open Meetings Act
  • Prepares proclamations and assists with other needs of the Mayor and City Council
  • Monitors the terms and records of attendance for all Woodway boards and commissions, and coordinates the annual appointment process and annual volunteer recognition activities
  • Accepts applications for a number of City processes such as requests for public records, special use permits and activity permits
  • Posts, publishes and mails all public hearing notices as required by law
  • Prepares the preliminary budget for the City Secretary’s Office in conjunction with the City’s annual budget process
  • Codification of City Ordinances

Contact information:

Donna Barkley, TRMC


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